New I-9 Form Effective Today, Employers Must Use by May 7

The U.S. Citizen and Immigration Services (USCIS) issued the new I-9 Form today. The new form is effective immediately, but USCIS realizes that employers need time to update their business processes and has given employers a 60-day grace period. Employers should begin using the new form with revision date “(Rev. 03/08/13)N” for all newly hired workers as soon as possible. This will be the only acceptable version of the I-9 Form after May 7, 2013.

No fundamental changes in the I-9 process were made, but many details of completion have changed. The revised I-9 Form was designed to minimize errors in form completion. Key revisions include:

·         Adding data fields, including the employee’s foreign passport information (if applicable) and telephone and email addresses.

·         Improving the form’s instructions. Many employers will find these instructions to direct changes to their current practices because they incorporate many changes to I-9 practice made in recent years.

·         Revising the layout of the form, expanding it from one to two pages (not including the form instructions and the List of Acceptable Documents).

Employers do not need to complete new I-9 Forms for current employees, unless re-verification is required. The new form should be used where re-verification is required. Unnecessary re-verification may violate the law’s anti-discrimination provisions.  

The new I-9 Form is linked in the first sentence of this article and at this web address: http://www.uscis.gov/files/form/i-9.pdf