Q & A – Should I reimburse expenses for an independent contractor?

Q: Should I reimburse expenses for an independent contractor?

A: Generally, not.  Independent contractors should include their estimated expenses in the cost quoted for the work performed.  The independent contractor is responsible for making a correct estimate and covers his or own expenses out of this fee.  If the project changes, the contractor should issue a new bid or a change order rather than having the organization pay his or her expenses as they would an employee’s.