New VETS-4212 Report Eases Burden on Federal Contractors

New VetsThe Veterans Employment and Training Service (VETS) within the U.S. Department of Labor recently finalized rules that replace the VETS-100A Report with a new VETS-4212 Report.

The old VETS-100A Report required covered federal contractors to collect and report data on four categories of protected veterans: disabled veterans; veterans who served on active duty during a war or campaign for which a campaign badge was authorized; veterans who were awarded an Armed Forces Service Medal; and recently separated veterans. The new 4212 Report requires reporting in the aggregate rather than requiring contractors to report data on the four specific types of protected veteran. This should simplify things for federal contractors.

To comply with the new VETS-4212 Report requirements, contractors will provide a self-identification form to all applicants and new hires. The form will define four categories of protected veterans:

Active-Duty Wartime or Campaign Badge Veteran: A veteran who served on active duty in the U.S. military, ground, naval, or air service during a war or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

Armed Forces Service Medal Veteran: Any veteran who, while serving on active duty in the U.S. military, ground, naval, or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Disabled Veteran: (1) A veteran of the U.S. military, ground, naval, or air service who is entitled to compensation (or who, but for the receipt of military retired pay, would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) A person who was discharged or released from active duty because of a service-connected disability.

Recently Separated Veteran: A veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service.

Applicants and new hires will then be asked to identify if they are a protected veteran or if they are not a protected veteran. They will not be asked to provide the specific type of protected veteran category as previously required. The form must state that supplying this information is voluntary and that refusing to provide the information will not result in any adverse employment action. Sample forms are located on the MSEC website.

The VETS-4212 Report must be filed annually between August 1 and September 30 by federal contractors and subcontractors with a contract or subcontract in the amount of $100,000 or more with any department or agency of the United States for the procurement of personal property or non-personal services.

The preferred method for filing VETS-4212 Reports is electronically through the VETS web-based filing system. Instructions for electronically filing the VETS-4212 Report are found on the VETS website.