Q & A – How should a job description be presented?

Q. How should a job description be presented?

A. Formats vary widely; the length can range from one-half page to two or three pages, depending on the nature of the job and organization’s goals.

General tips on writing job descriptions include:

  • Identify the job duties.
  • Distinguish between those duties/responsibilities that are fundamental or essential to the job, and those that are incidental to the actual job or performed infrequently. It may help to consider the results/outcomes expected from the duty/responsibility.
  • Be clear and concise.
  • Focus on the job, not the individual in the job.
  • Identify the limits of responsibility (Who initiates the action? Who approves the action?).
  • Identify the frequency of occurrences (daily, weekly, monthly).
  • Begin job duty statements with an action verb that describes the work performed.

For more information, contact MSEC at 800.884.1328.