Q. How should a job description be presented?

Q. How should a job description be presented?

A. Formats vary widely; the length can range from one-half page to two or three pages, depending on the nature of the job and organization’s goals.

General tips on writing job descriptions include:

  • Identify the job duties.
  • Distinguish between those duties/responsibilities that are fundamental or essential to the job, and those that are incidental to the actual job or performed infrequently. It may help to consider the results/outcomes expected from the duty/responsibility.
  • Be clear and concise.
  • Focus on the job, not the individual in the job.
  • Identify the limits of responsibility (Who initiates the action? Who approves the action?).
  • Identify the frequency of occurrences (daily, weekly, monthly).
  • Begin job duty statements with an action verb that describes the work performed.

If you need more assistance with job descriptions, check out our Writing Effective Job Descriptions class, or view Hiring Toolkit or call 800.884.1328.